QA Software is a leading southern hemisphere software developer. Specializing in project management application for:

• Document Control
• Project Collaboration
• Man Hour Management
• Materials Control

We offer great software based on a superior business process, backed up by first class training, implemented and support services.

Introducing QDMS
The QDMS Document Management System was the first product developed by QA Software back in 1995 and remains today, one of QA most popular systems. QDMS is based on Master Document Register which stores the latest version only of documents as they are received. QDMS uses a transmittal engine, to control the distribution of documents.

The system maintains a Recipient Document Register or Distribution Matrix automatically. If revised documents are received, users are prompted to send the latest revision, to recipient who has previously received the documents. If QDMS has a single reason for being, it is to ensure that recipients are kept up to date, with the latest revision of documents. Working on a project with the wrong revision, is one of the most common reasons for rework on sites, and costs real money. The fact is often not traced back to poor document control.

The Purpose of QDMS

• Maintain a register of the current revision of all documents
• Manage the distribution of documents via transmittal using both traditional paper based documents or eTransmittals
• Build an audit trail of who received what document, at what revision, when and why
• As new and revised documents are received, maintain an auditable document history of received dates for contractual purposes
• Ensure recipients are issued the latest revision of documents that they have previously received at an earlier revision. This is the most important features of QDMS
• Manage responses to transmittals such as drawing approvals
• Manage the shop drawings submittal process
• Manage transmittal acknowledgements
• Enable viewing of documents on screen plus red lining capabilities for document reviews

Features and Benefit QDMS

• Ensuring recipients are kept up to date with the latest revision of documents mean reduce re-work, and hence cost savings
• Management of responses to document issues means drawing approvals are more likely to be achieved within contract turn around times
• Efficiencies and cost savings relating to electronic document distribution using eTransmittals
• Enables document management to be done effectively and accurately without a requirement for a specialist user. (A stark difference between QDMS and rest!)
• Simple to use and easy to implement means that project document control can be started effectively from Day 1 on project. One less thing to worry about!
• Generation of Standard reports such as who got what when, acknowledgements pending, responses outstanding, and pending transmittals is made easy enough for even the most occasional user

Other features of QDMS

• Export data files to common file formats like MS Excel
• CAD Attributes extraction routine
• Generate reports to MS Excel
• Filtering search capabilities
• Import a document register from MS Excel
• Project Calendar
• Full security per User
• Unlimited projects from a single license

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